Organizational Extract

Organizational Extract Screen

Introduction to Organizational Extracts

The Organizational Extract exists so that a user is able to generate immunization records for patients in their organization. Read further to find out how to use criteria to improve the results of your report.

Purpose

The Organizational Extract screen is used to select and submit the patient, immunization, and date criteria used to extract immunization records from the registry.

Functionality

Command Button Functionality

Functionality

Selecting Organization ID(s)

This section will only appear if your organization is Parent organization in a Parent/Child relationship in ALERT IIS.

The table below describes the different options and how they will affect the report.

Option	Description
All Patients for Parent and all Child Organizations	Selecting this option will return all patients who have been administered immunizations by either the Parent organization and/or your child organizations. This is considered normal reporting.
All Patients for Parent Organization	Selecting this option will return all patients who have been administered immunizations by the Parent organization.
All Patients for these Child Organizations	Selecting this option will return all patients who have been administered immunizations by the selected child organizations. Note

Note: Selecting Child Organizations

Adding Child Organizations
- Select a Child Organization from the Available Organizations pick list.
- Click the Add button.
Removing Child Organizations
- Select a Child Organization from the Selected Organizations pick list.
- Click the Remove button.

Selecting County(s)

A User can limit the results of the Organizational Extract by selecting the Use Counties Selected option. After selecting this option the user must select one or more counties to be used for the report. Selecting this option and not selecting at least one county will return a message stating the user must select a county to continue. Only patients that reside in the selected counties will be returned.

By default, all counties are used for reporting

Adding a County to Report on.
- Select a County from the Available Counties pick list.
- Click the Add button.
Removing a County to Report on.
- Select a County from the Selected Counties pick list.
- Click the Remove button.

Selecting Vaccine Groups

A User can limit the Organizational Extract to return only patients who have received immunizations for selected Vaccine Groups. A full immunization history will be returned for each client in the Extract.

By default, all vaccine groups are used for reporting.

Adding a Vaccine Group to Report on.
- Select a Vaccine Group from the Available Vaccine Groups pick list.
- Click the Add button.
Removing a Vaccine Group to Report on.
- Select a Vaccine Group from the Selected Vaccine Groups pick list.
- Click the Remove button.

Selecting Dates

A User can limit the Organizational Extract to return only patients who meet certain date range criteria. Date criteria can be entered as a Vaccine Administration Date Range, a Birth Date Range, and a Patient Update Date Range, as described in the table below. none of this information is required to run the report . A full immunization history will be returned for each patient in the Extract.

By default, no date range is used for reporting

Date Criteria	Description
Vaccine Administration Date Range	When these dates are specified, the report will only return those patients who have at least one vaccine administration date that falls between the date range entered. A complete immunization history will be returned for each patient.
Birth Date Range	When these dates are specified, the report will only return those patients who have a birth date that falls between the date range entered.
Patient Update Date Range	When these dates are specified, the report will only return those patients who have a client update date that falls between the date range entered. A complete immunization history will be returned for each patient.

Selecting Patient Status

Patient status can be selected as All, Active, Inactive-Other, Inactive-Moge, Inactive-Permanently (Deceased), Inactive-Lost To Follow Up, Inactive-One Time Only, Inactive-Moosa, Inactive-Unknown. None of this information is required to run the report.

By default, All status is used for reporting.

Selecting Extract Format

Extract Job Name can be entered or if left blank, a job name will be generated automatically using today's date and time appended to the word "Extract."

Extract Format can be entered as ALERT IIS ASCII Flat File Format, HL7 2.3.1 and HL7 2.4 VXU Transaction Format.

By default, ALERT IIS ASCII Flat File Format is used for reported

Command Button Functionality

Command Button	Description
	Clicking the Generate button will execute a query in the database according to the report criteria selected. Depending on the number of patients associated with the provider organization that submitted the report request, the query may take several minutes to complete. After clicking on Generate, the user will be redirected to the check status screen where the user can monitor the progress of the report query.
	Clicking the Cancel button will return the user to the previous page.
	Clicking the Add button will move the selected item in the available pick list to the selected pick list.
	Clicking the Remove button will move the selected item in the selected pick list to the available pick list.