Event Maintenance Screen

Purpose

The Event Maintenance Screen is used to view, enter, or edit a pandemic response event or preparedness exercise (such as a response event to a pandemic Influenza outbreak.) Only users such as ALERT IIS System Manager and ALERT Tech/Operations roles can access the Event Maintenance screen.

Required Fields
Other Fields
Functionality
Notes

Required Fields

Field Name	Description
Event Code	This is the event code for the event that will be displayed on the weekly aggregate reports submitted to the Countermeasure and Response Administration (CRA) system. The event code is limited to 20 alphanumeric characters and cannot have punctuation or spaces.
Begin Date	This is the Begin Date of the Event.
Description	This is the long description of the event, which is displayed for ALERT IIS users. The description allows 60 characters, and (unlike the event code) punctuation and spaces are allowed.

Other Fields

Field Name	Description
End Date	This is the end date of the event. An ongoing or future event may not have an end date listed.
Project Area	Partner jurisdiction(s) or project area(s) that are recognized as valid values for submitting aggregate reports to the CRA system. Oregon has one Valid Value "Oregon" for reporting. If there are multiple valid project areas, a pick list will be displayed, so the user may select a project area for the event.
Report Run Day (s)	The default report run day is Tuesday. If the user would like the report to run more often, simply check the day the user would like the report to run. The report is set up to run in the early morning hours of the day selected.
Vaccine Types	For a pandemic response event, relevant countermeasure substances are specified as vaccine types. Selecting the Vaccine Reporting button will display all the selected vaccine types for the event. If the user would like to report a selected vaccine under a different vaccine type, select the vaccine type under the Report Under Vaccine Type column.
Included Dose Number Counts	Based on the requirements of an event, dose number counts may or may not be required to be submitted in the weekly aggregate report counts to the CRA System. Dose Number Count is the number of vaccines administered to a patient for the event (example: the patient's 1st Influenza shot, 2nd Influenza shot, or other.)
Age Groups	For a pandemic response event, the patient population is to be screened and categorized into a selected list of age groups. During a pandemic response event, procedures are followed and vaccines are administered to persons meeting appropriate age groups.
Priority Groups	For a pandemic response event, the patient population is to be screened and categorized into a selected list of priority groups. During a pandemic response event, procedures are followed and vaccines are administered to persons meeting appropriate priority groups.
Organizations	For a pandemic response event, organizations administering countermeasure vaccines are associated to the event.
Vaccine Request Window Status	This section user can select the Open or Closed button
Vaccine Request Prebooked Status Window	This date entered must be equal to or beyond 01/01/1880 for both text box. Any dose entered after the requested dated will be marked as late.
System-wide Days to Auto-return Allocated Doses to Pool	This indicates allocated doses will be auto-returned to the allocation pool, if left empty or set to 0, the doses will not be auto returned.
CRA Event Information section

Functionality

Entering a new event

Click the Add Event button.
Type the event code. This is a required field.
Type the event description. This is a required field.
Type the Begin Date (format: MM/DD/YYYY), or select a Begin Date using the Calendar icon. This is a required field.
Type the End Date (format: MM/DD/YYYY), or select a End Date using the Calendar icon.
If only one project area exists, it will be displayed and is not editable. If multiple project areas exist, select a project area from the "Project Area" pick list.
Report Run Day(s) default is Tuesday, but more could be selected if more reporting is needed.
Selecting Vaccine Type(s):
- The user can add all vaccine types to an event or select and add single vaccine types to an event using the Available Vaccine Types and Selected Vaccine Types list boxes.
- 1. Add a single vaccine type to the event by double clicking on the vaccine type in the Available Vaccine Types list box, or by single clicking on a vaccine type and pressing the Add> button. Note: The user should see the selected vaccine type move from the Available Vaccine Types list box to the Selected Vaccine Types list box.
  2. Add all vaccine types to the event by pressing the Add All>> button. Note: The user should see all vaccine types move from the Available Vaccine Types list box to the Selected Vaccine Types list box.
  3. Remove a single vaccine type from the event by double clicking on the vaccine type in the Selected Vaccine Types list box, or by single clicking on the vaccine type and pressing the <Remove button. Note: The user should see the selected vaccine type move from the Selected Vaccine Types list box to the Available Vaccine Types list box.
  4. Remove all vaccine types from the event by pressing the <<Remove All button. Note: The user should see all vaccine types move from the Selected Vaccine Types list box to the Available Vaccine Types list box.
  5. Add Bulk Other button will navigate user to the Manage Event Bulk Orders screen.
  6. Selecting the Vaccine Reporting button will display all the selected vaccine types for the event. If the user would like to report a selected vaccine under a different vaccine type, select the vaccine type under the Report Under Vaccine Type column.
Select whether or not to Include Dose Number Counts on the weekly aggregate reports by selecting either Yes or No option button.
Selecting Age Groups:
- The user can add all age groups to an event or select and add single age groups to an event using the Available Age Groups and Selected Age Group list boxes.
- 1. Add a single age group to the event by double clicking on the age group in the Available Age Groups list box, or by single clicking on a age group and pressing the Add> button. Note: The user should see the selected age group move from the Available Age Groups list box to the Selected Age Groups list box.
  2. Add all age groups to the event by pressing the Add All>> button. Note: The user should see all age groups move from the Available Age Groups list box to the Selected Age Groups list box.
  3. Removed a single age group from the event by double clicking on the age group in the Selected Age Groups list box, or by single clicking on the age group and pressing the <Remove button. Note: The user should see the selected age groups move from the Selected Age Groups list box to the Available Age Groups list box.
  4. Remove all age groups from the event by pressing the <<Remove All button. Note: The user should see all age groups move from the Selected Age Groups list box to the Available Age Groups list box.
Selecting Priority Groups:
- The user can add all priority groups to an event or select and add single priority groups to an event using the Available Priority Groups and Selected Priority Group list boxes.
- 1. Add a single priority group to the event by double clicking on the priority group in the Available Priority Groups list box, or by single clicking on a priority group and pressing the Add> button. Note: The user should see the selected priority group move from the Available Priority Groups list box to the Selected Priority Groups list box.
  2. Add all priority groups to the event by pressing the Add All>> button. Note: The user should see all priority groups move from the Available Priority Groups list box to the Selected Priority Groups list box.
  3. Removed a single priority group from the event by double clicking on the priority group in the Selected Priority Groups list box, or by single clicking on the priority group and pressing the <Remove button. Note: The user should see the selected priority groups move from the Selected Priority Groups list box to the Available Priority Groups list box.
  4. Remove all priority groups from the event by pressing the <<Remove All button. Note: The user should see all priority groups move from the Selected Priority Groups list box to the Available Priority Groups list box.
Click the Organization Listing button to go to the Select Organizations for Event screen and manage organizations for the event. This button also saves information on the Event Maintenance screen.
Click the Save button to save information on the Event Maintenance screen.

Viewing or Updating an Existing Event

1. Select an event from the 'Select an Event to Edit' pick list. Optionally, click the hyperlink for the desired event from the 'Event Listing' section.
2. The selected event record will be displayed.
3. Make any desired updates and/or changes to any of the information fields.
4. Click the Save button.

Deleting an Existing Event

1. Select an event to delete from the 'Select a Event to Edit' pick list. Optionally, click the hyperlink for the desired event from the 'Event Listing' section.
2. Click the Delete button. A pop-up confirmation message box will appear.
3. Click the Ok button to confirm, or the Cancel button to stop the operation.

Viewing All Events

1. Click the List All button.
2. The main Event Maintenance screen will appear displaying the 'Event Listing' section and all saved events.
3. Click on an event hyperlink to view that event's information.

Notes

In order for the registry to create a record for an event there is a minimum amount of information necessary that must be provided. These select pieces of information are the Required Fields and are denoted in the registry by the blue information field labels.